How to write a resignation letter when leaving work

Sample of Resignation Letter on a Short Notice There may come a time in your life where you find yourself making a rather difficult decision. You might find that you want to resign from a job voluntarily. There are several reasons and many possible circumstances as to why you might want to quit the job at the moment.

How to write a resignation letter when leaving work

Well, first you need to write a resignation letter to make it binding. Keep it simple James Innes: The essentials you need to cover are quite simply the fact that you are leaving and an acknowledgement of any notice period.

That way, you know how much notice you are required to give and can make this clear in your letter.

how to write a resignation letter when leaving work

The exact date that you leave will probably be something you have to discuss with your manager so you need to check this before you give your new employer a start date. A simple approach would just be to say that the time is right for you to take on a new challenge.

Although you do not need to tell your employer why you are leaving in your resignation letter, it is important that you are really clear in your mind about what these reasons are because it is entirely possible that they will present you with a counter-offer to encourage you to stay.

If money was your primary objective, and they offer you an improved salary package, you may wish to give this some serious consideration.

Resignation Letter

But proceed with caution: Harsh words in a resignation letter could easily come back to haunt you in the future — not least if you ever need a reference from this employer. It is a common misconception that employers are not legally allowed to give a negative reference.

If everything they say in the reference is fair and accurate, then they are indeed allowed to give a negative reference where appropriate. So if there were issues with your performance that have been documented or subject to disciplinary action, a former employer is well within their rights to include this in their reference.

You can, however, include a statement requesting an exit interview so that these can be discussed in a professional and confidential setting. Something like this, for example: Leave your employer with a positive impression of you, as you never know when you might need a reference from them in the future — or even when you might want your old job back!

Whatever your reason for leaving, you are aiming for a tone that is concise and professional but not cold and distant. Thank them for the opportunity and for the support they have given you and wish the company the very best for the future.In summary, be sure to craft your resignation letter with the same care that you would with a resume or cover letter.

To the best of your ability, leave on good terms with an employer to ensure your next job offer is presented sooner, than later. A resignation letter is a formal statement advising an employer that you are leaving your job.


Even when oral notification of your intentions has been given it is still advisable to put it in writing. Different Types of Resignation Letters. There are multiple ways a resignation letter can be used, not just on the realm of business.

how to write a resignation letter when leaving work

These are all different from a termination letter where it is the employer who makes the decision of the separation of the employee.. Business Resignation Letter.

How to Write Resignation Letter

A resignation letter must include a statement that you are leaving your employment and the date on which your resignation comes into effect. As an employee, you are also encouraged to thank your employer for the opportunities you had during your employment.

You want to write a resignation letter and you are aware of all the formats of a resignation letter. But still, you have confusion that how you should start to write a resignation letter. Then do not worry as I said in the starting of this article that you are at the right place.

So, here I am providing you the sample of a resignation letter. What Is a Resignation Letter? A resignation letter is commonly addressed to the head of the institution, the human resources manager, or the immediate supervisor—whichever is higher or tasked to address cases of employee separations..

In some countries, the handing out of this letter to whoever is in charge is the commencement of a grace period an employee needs to render to the company.

Sample of Resignation Letter from Teaching Job